Frequently Asked Questions
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- The conference coordinator will be at the Convention Centre on Sunday to assist you. She will be at the registration table where you can pick up your exhibitor packages and name badges.
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Showtime will be on sight should you require any additional tables… They also have curtain hocks for banners. They will be located near the loading dock
Shipping & Customs
The Convention Centre will NOT accept any deliveries. The service of a customs brokerage firm is strongly recommended for all shipments originating outside of Canada. This eliminates the possibility of materials being held at the border by Canada Customs due to improper or insufficient documentation resulting in these same materials arriving too late or not at all.
Exhibitors agree to ship at their own risk and expense all articles to be exhibited. Service charges do apply and are based on the total weight of exhibitor shipments. All shipments must be fully prepaid, co-signed and shipped to:
- Canadian Exhibitors – see attached information from Showtime shipping labels for materials handling are found on the final page of this document.
Ship to Showtime, #1-325 Bay Ave Kelowna, BC V1Y 7S3 (NEW ADDRESS) Tel: 1-800-721-0029 Fax: 1-877-468-3313, www.showtimedisplay.com – by July 8
- US Exhibitors – Contact: George Horner, 250-493-2801 Email: george.horner@wwcb.ca for further information. Goods must be received by July 8 to ensure all requirements are met.
Plan to use 2 labels on each case and mark your booth number plainly. The person in charge of installing your exhibit should know HOW and WHEN shipments were made in case they become lost.
Showtime Event & Display
# 1- 325 Bay Ave, Kelowna V1Y 7S3 Canada - NEW ADDRESS
Tel: 250-868-2465 Toll Free 1-800-721-0029 Fax: 1-877-468-3313
Website: www.showtimedisplay.com
Sunday, July 14 (2:00 to 7:00 pm) or Monday, July 15 (7:00 to 8:00 am - 1 hour only)
- 85 booth spaces are 8 feet deep x 10 feet wide
- 18 booth spaces are 20 x 20
Booths include:
- 8 x 10 have an 8-ft backdrop and two 4 ft-side rails
- 20 x 20 (priority is given to heavy equipment) have high drape back shell (where applicable)
- Small identification sign to help you locate your booth only
- A 2 x 6 foot table (covered and skirted)
- 2 stacking chairs
- Electrical: 120 volt, 750 watt duplex outlet
- FREE Wireless Internet connection
- One exhibitor package
- Name badges, continental breakfast, coffee breaks, and lunches for up to 2 representatives (additional representative tickets $70/day/person)
For additional tables, chairs... contact the Tradeshow Supply House below:
Showtime Event & Display - 1250 Ellis Street, Kelowna BC
Tel: 250-868-2465 Toll Free: 1-800-721-0029 Fax: 1-877-468-3313
Website: www.showtimedisplay.com
The weather is usually cooperative in July. However, it can have a mind of its own bringing - sun, wind, and rain. Please dress appropriately. Note: You should bring a sweater at the Convention Centre as air conditioning is often difficult to control.
- The conference coordinator will be at the Convention Centre on Sunday to assist you. She will be at the registration table where you can pick up your exhibitor packages and name badges.
-
Showtime will be on sight should you require any additional tables… They also have curtain hocks for banners. They will be located near the loading dock
Yes. In mid June, the conference coordinator will send each of you the descriptor that will be placed in the tradeshow directory along with the names to be printed for your name badges so you can make any last minutes changes.
A complimentary forklift will be available. However, you must reserve your time with the conference coordinator at bcwgc@telus.net
Absolutely! Tickets are “first paid-first served”. Tickets can be purchased online when registration opens. This event usually sells out!
Exhibitors will have their coffee breaks and meals a half hour before the delegates come out of their presentations. This will allow you to be ready for them when they visit the tradeshow.
Absolutely! Tickets are “first paid-first served”. Tickets can be purchased online when registration opens. This event usually sells out!
Yes, the username and pass code will be in your information package. It is an “unsecured” network. You may encounter problems if you have a security wall. Most problems occur around security certificates and here’s one response from the IT staff at the Convention Centre:
- In Windows Internet Explorer, click Continue to this website (not recommended).
- A red Address Bar and a certificate warning appear.
- Click the Certificate Error button to open the information window.
- Click View Certificates, and then click Install Certificate.
-
On the warning message that appears, click Yes to install the certificate.
Shipping & Customs
The Convention Centre will NOT accept any deliveries. The service of a customs brokerage firm is strongly recommended for all shipments originating outside of Canada. This eliminates the possibility of materials being held at the border by Canada Customs due to improper or insufficient documentation resulting in these same materials arriving too late or not at all.
Exhibitors agree to ship at their own risk and expense all articles to be exhibited. Service charges do apply and are based on the total weight of exhibitor shipments. All shipments must be fully prepaid, co-signed and shipped to:
- Canadian Exhibitors – see attached information from Showtime shipping labels for materials handling are found on the final page of this document.
Ship to Showtime, #1-325 Bay Ave Kelowna, BC V1Y 7S3 (NEW ADDRESS) Tel: 1-800-721-0029 Fax: 1-877-468-3313, www.showtimedisplay.com – by July 8
- US Exhibitors – Contact: George Horner, 250-493-2801 Email: george.horner@wwcb.ca for further information. Goods must be received by July 8 to ensure all requirements are met.
Plan to use 2 labels on each case and mark your booth number plainly. The person in charge of installing your exhibit should know HOW and WHEN shipments were made in case they become lost.
Yes, exhibitors can attend sessions and workshops (except the wine tasting) as long as someone is in your both to answer questions.
Booth tear down can begin NO EARLIER than 4:00 pm on Tuesday, July 16th without permission from the conference coordinator. Those who tear down before that time will lose their priority status for choosing their booth in 2014.
Yes, an exhibitor lounge is available during the Tradeshow hours where exhibitors can go to relax.
The floor plan and a list of where exhibitors are located can be downloaded under - CONFERENCE - TRADESHOW
- If your product or service necessitates wine samples, please contact the BCWGC office.
- The person serving the samples must have his “serve it right” certificate (more information on how to obtain your certificate at www.servingitright.com).
- Glasses and wine samples are at the exhibitor’s responsibility. NO outside food is allowed in the Penticton Convention Centre.
Yes. Exhibitors are allowed to share booth space with one other company only providing the exhibitor is industry related. Only one exhibitor will be invoiced. Only 2 rep (1 for each) is included in fee.
Yes for the most part - NOT carpeted are booths 1, 2, and 21 to 29 and all 20 x 20 booths. If you would like carpet in your booth space you can order through the decorator Showtime Event & Display or you can bring your own.
All name badges and exhibitor packages can be picked up at the registration desk (preferably on Sunday).
Table Cloth – White top and green or purple skirting
Pipe & Drape – Green and purple
Showtime Event & Display
# 1- 325 Bay Ave, Kelowna V1Y 7S3 Canada - NEW ADDRESS
Tel: 250-868-2465 Toll Free 1-800-721-0029 Fax: 1-877-468-3313
Website: www.showtimedisplay.com
Yes, tradeshow passes can be purchased at the registration desk for $10
Monday, July 15 (8:00 am to 4:30 pm). Tuesday, July 16 (8:00 am to 4:00 pm)
The weather is usually cooperative in July. However, it can have a mind of its own bringing - sun, wind, and rain. Please dress appropriately. Note: You should bring a sweater at the Convention Centre as air conditioning is often difficult to control.
Yes, tradeshow passes can be purchased at the registration desk for $10
Monday, July 15 (8:00 am to 4:30 pm). Tuesday, July 16 (8:00 am to 4:00 pm)
Shipping & Customs
The Convention Centre will NOT accept any deliveries. The service of a customs brokerage firm is strongly recommended for all shipments originating outside of Canada. This eliminates the possibility of materials being held at the border by Canada Customs due to improper or insufficient documentation resulting in these same materials arriving too late or not at all.
Exhibitors agree to ship at their own risk and expense all articles to be exhibited. Service charges do apply and are based on the total weight of exhibitor shipments. All shipments must be fully prepaid, co-signed and shipped to:
- Canadian Exhibitors – see attached information from Showtime shipping labels for materials handling are found on the final page of this document.
Ship to Showtime, #1-325 Bay Ave Kelowna, BC V1Y 7S3 (NEW ADDRESS) Tel: 1-800-721-0029 Fax: 1-877-468-3313, www.showtimedisplay.com – by July 8
- US Exhibitors – Contact: George Horner, 250-493-2801 Email: george.horner@wwcb.ca for further information. Goods must be received by July 8 to ensure all requirements are met.
Plan to use 2 labels on each case and mark your booth number plainly. The person in charge of installing your exhibit should know HOW and WHEN shipments were made in case they become lost.
The floor plan and a list of where exhibitors are located can be downloaded under - CONFERENCE - TRADESHOW
Showtime Event & Display
# 1- 325 Bay Ave, Kelowna V1Y 7S3 Canada - NEW ADDRESS
Tel: 250-868-2465 Toll Free 1-800-721-0029 Fax: 1-877-468-3313
Website: www.showtimedisplay.com
Yes, tradeshow passes can be purchased at the registration desk for $10
Monday, July 15 (8:00 am to 4:30 pm). Tuesday, July 16 (8:00 am to 4:00 pm)
